Your Trusted Sarasota, FL Home Builder

Overall objective: Manage and enter accounts payable and accounts receivable transactions for construction in a mostly paperless environment using multiple software systems. Specific responsibilities for client companies include but are not limited to:

• Full cycle accounts payable and accounts receivable functions for multiple companies.
• Identify terms and coordinate billing for contracts within project management software.
• Receive and code all invoices, and receive and process payments as needed.
• Paying vendors by monitoring discount opportunities; resolving purchase orders, contracts, invoices, or payment discrepancies; ensuring credit is received for outstanding memos
• Vendor statement reconciliations.
• Credit card transactions and statement reconciliations.
• Maintain vendor files to include payment terms, discounts available, W-9, and insurance certificates.
• Effectively communicate with project managers to address discrepancies and respond to vendor inquiries.
• Support month, quarter, and year-end activities as necessary.
• Other duties as required.

Additional Requirements and Qualifications:

• Honesty, integrity, trustworthy, team player, coachable mindset, deadline-driven.
• 2+ years of AP/AR or similar accounting experience required.
• Proficient level of Microsoft Office experience (Excel, Outlook, Word, Teams) required.
• Effective written and verbal communication.
• Associate’s degree or equivalent in accounting preferred.
• QuickBooks and BuilderTrend experience preferred.

Pay range varies depending on experience and skillset. Benefits include health insurance, 401(k) plan match, paid time off, and an enjoyable team environment.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting: Office

Schedule:

• Monday to Friday

Ability to Commute/Relocate:

• Sarasota, FL 34236: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 5 years (Preferred)

Objective: Provide support to Purchasing Manager, Estimators, Design and Construction Managers through maintaining system accuracy, streamlining communication, and completing administrative tasks.

Responsibilities:
Purchasing:

• Maintain budget and option pricing in Builder Trend as directed by the Purchasing Manager.
• Track material and labor lead times.
• Follow-up on bid requests as needed.
• Assist with price negotiation.
• Build change order pricing with the assistance of Estimators and Purchasing Manager.
• Act as a liaison for Sales, Design, Construction Managers, and Trade Partners to streamline communication.
• Generate accurate purchase orders and distribute them within the standard time frame.
• Track rebate purchases vs. requirements.
• Assist with trade partner onboarding.
• Ensure that all trade contractors are under the formal agreement – standard master agreement with price addenda and scopes of work.
• Ensure all required trade partner certificates/documents are up to date
• Work with the Purchasing Manager to re-bid trades whenever present trades give notification of cost increases.
• Continually look into innovative products, techniques, and changes in the home building industry.
• Assist in determining accurate standard specifications and scopes of work for each trade.
• Assist in the costing of new models as needed.

Cost Control

• Audit pricing database to ensure accuracy.
• Perform cost comparison and analysis.
• Research variance purchase order requests and submit them to Purchasing Manager
  for approval.
• Track cost variance trends and present to the Purchasing Manager.

Self Development

• Adhere to self-improvement programs for both professional and personal development.
• Develop negotiating skills and techniques.
• Achieve good work habits that include:
  • Attention to detail
  • Self-starting
  • Planning
  • Taking task to completion
  • Consistency
  • Follow through
  • Always looking for better ways
  • Willingness to put in extra effort